Glossary
What is a Maintenance Report?
A maintenance report is a summary of maintenance activity, performance or status—often over a period (e.g. weekly or monthly). It may include work completed, backlog, PM compliance, costs, MTBF/MTTR and other KPIs. Reports are typically generated from CMMS data.
What it means
Reports help managers and stakeholders understand what was done, what is overdue and how maintenance is performing. They support decision-making and accountability.
Why it matters
- Reports can cover work completed, backlog, compliance, cost and reliability.
- They are usually generated from work order and asset data in a CMMS.
- Common report types: backlog, PM compliance, cost by asset, downtime.
- Regular reporting supports continuous improvement and resource planning.
Example in maintenance operations
A weekly maintenance report: 45 work orders closed, 12 overdue PM, backlog 80 hours. A monthly report: PM compliance 92%, top 5 assets by cost, MTBF trend for critical equipment.
Related concepts
Frequently asked questions
What should a maintenance report include?
Common elements: work completed (by type, asset or area), open and overdue work, PM compliance, key KPIs (e.g. MTBF, MTTR), cost summary and any critical issues or recommendations.
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